---
title: Content Attributes
description: Several system attributes will be associated with your content records automatically, including content type (workflow), library, owner, SME, and status. You…
---
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# Content Attributes
## Several system attributes will be associated with your content records automatically, including content type (workflow), library, owner, SME, and status. You can also add unlimited custom attributes by navigating to the Attributes section in Content Settings.
1\. Content Attributes can be found under Administration, Settings, then Content Settings.
2\. Click the **+** at the top right of the Attributes section to add a new attribute.
3\. Enter a Name, select the appropriate options, choose the field Type from the dropdown list, and click SAVE.
Below are the the types of fields available.
| #### **Type** | #### **Use** |
| --- | --- |
| 1. Contact 2. Currency 1. Date 2. List (Single Select or Multi Select) 3. Number 4. Text 5. Yes/ No | 1. Links to user list in a specific user group. 2. Allows users to enter a currency format (US Dollars, Euro, Yen, etc.) 1. Allows only date format, includes date picker. 2. Dropdown list with custom values. 3. Allows only numeric entries. 4. Open text field. 5. Allows only yes or no answer options. |
4\. You can edit existing Attributes by clicking on the associated Name in the list. You can also reorder the attributes (on the Attributes & Tags page of each content record) by clicking and dragging the icon in the Order column. Please note that required attributes in each category will always appear before the optional ones.
---
#### **📋Tips:**
- The Required option makes the user enter a value in the attribute field before saving the content record.
- Selecting Show in List makes the attribute appear in the list of column options when viewing search results.
- Selecting Include in Export includes the field in a variety of exports, by default.
- The Show in Classification Panel makes the attribute appear in the side drawer for adding content.
- You may select a default value to be filled in for a particular attribute, but it is not required.
### Attribute Categories
Attribute categories allow you to group fields and restrict access to specific libraries.
1\. Content Attribute Categories can also be found under Administration, Settings. then Content Settings.
2\. Scroll down to “Attributes” and select a value in the “Category” dropdown to filter by that category.
3\. Click the Menu button and select Manage Categories to add, delete, or update categories.
4\. To add attributes to a category or change the existing assigned category, select them by checking the boxes to the left, then click on Menu and select Change Category.
### Limiting Attribute Visibility (Available as ofJuly 29, 2026)
Your library now uses attribute categories to control which attribute fields show up during content creation and search.
#### Key Information:
- **Seeing fewer fields than before?** That's likely intentional. If your library has a category assigned, you'll only see the attributes relevant to that category, which keeps your content screens focused and uncluttered. If no category is assigned, nothing changes and you'll see all attributes as usual.
- **Your data is never lost.** Attribute values stay in the database no matter what. Even if a category is removed or changed, the underlying values are preserved. Reassigning categories later won't cost you any information.
---
#### **📋Note:**
If an attribute is no longer associated with a library, the values will appear blank on the user’s screen. If that attribute is associated with the library again in the future, the values will reappear.
---
**Single-library vs. multi-library looks different, and that's normal:**
- For users who only have access to a single library, you'll see only the attributes assigned to that library.
- For users who have access to multiple libraries, you'll see the combined attributes from all libraries you can access. This keeps columns consistent across searches so the layout doesn't shift as you move between libraries.
---
#### **📋Note:**
In individual content records “Attributes & Tags” will only reflect the attributes associated with that content record’s assigned library. All users have access to the system fields associated with content records (expiration date, SME, last published date, etc.).
---
**Import, export, and autofill follow the same rules:**
- Exports include only the attributes visible under your library category settings.
- Imports map incoming data to the attributes your category permits. Although you may see an attribute column that is not associated with your available category, if you input a value it will be cleared prior to import if that attribute is not associated with the content library.
- Autofill suggests values only from the attributes you can currently see. If an attribute filter is set for multiple libraries, content that does not contain the attribute selected will be treated as a blank value.
---
#### **Note:**
If you have multiple libraries in use, the exports, imports, and autofill settings will reflect all available attributes across the libraries.
---
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